St Augustines Scout Group - Media & Photography Consent Form

Dear Parents and Guardians: At St Augustines Scout Group, we love to celebrate the achievements, badge work, and outdoor adventures of our Beavers, Cubs, and Scouts. To share these moments on our website, social media, and group displays, we ask for your consent below. Your child's safety, privacy, and wellbeing are always our highest priority.

1 Young Person's Details

Child's Full Name:

Date of Birth (DD/MM/YYYY):

Scouting Section (Please tick):

Beavers (6–8)

Cubs (8–11)

Scouts (11–14)

2 Parent / Guardian Details

Parent / Guardian Full Name:

Contact Telephone / Mobile:

Email Address:

3 Media & Publication Permissions

Please indicate your preference for each format by ticking YES or NO:

Category & Usage Description	YES	NO
🌐 Official Group Website & Digital Newsletters Publishing activity photos, camp highlights, and badge achievements on www.staugustinescouts.org.uk and in member email newsletters.	Yes	No
📱 Official Group Social Media Sharing event photos, videos, and weekly updates on our official, moderated Scout group social media pages (e.g. Facebook group/page).	Yes	No
🏕️ Scout Hall Displays, Noticeboards & AGM Presentations Displaying printed activity photos on noticeboards inside St Augustines Church Hall, photo boards, and the annual AGM slideshow.	Yes	No
📰 Printed Publicity, Posters & Local Press Occasional use in recruitment flyers, community posters, or local media articles (e.g. Gloucester newspapers) promoting Scouting.	Yes	No

🛡️ Our Safeguarding & Privacy Commitments

• No Full Names: In line with Scout Association safeguarding policy, full names of young people are never published alongside identifiable photos without explicit additional consent.

• No Personal Info: Home addresses, emails, phone numbers, or personal identifying information are strictly never published or shared.

• Withdraw Anytime: You have the right to withdraw or amend this consent at any time. Simply email the group leader at staugustinescoutgroup@gmail.com.

• Secure & GDPR Compliant: All media is stored securely and handled strictly in accordance with UK Data Protection (GDPR) and The Scout Association Privacy Policy.

4 Declaration & Signature

I confirm that I have parental responsibility for the young person named on this form. I understand the consent options I have selected above, and understand that I may withdraw or update my preferences at any time.

Parent / Guardian Signature:

Print Name:

Relationship to Child:

Date (DD/MM/YYYY):